Dickens on Centre Event Setup, Restock, and Dismantling

1. Vendor displays must be in presentable condition and must be flame retardant. Vendor must be able to provide proof of flame retardation if requested. Every effort should be made to make displays attractive and within the theme.
2. Sidewalls are provided in the cost for vendor tents on Centre Street and for Food Vendors. Walls must be left up or off during festival hours and are only to be used for closing hours.
3. Vendors are required to bring any additional tables, chairs, setup, signs, equipment & garbage receptacles.
4. Vendors must keep their merchandise within the allotted boundaries of the 10’x10’ booth space.
5. Vendors may only sell approved items listed on application. Unapproved items must be removed if asked.
6. All signs must remain within the allotted vendor’s booth space (unless otherwise specified) and must not block traffic or pedestrian ingress or regress or interfere with other vendors or brick and mortar businesses.
7. Since electricity is provided, the use of quiet generators must be pre-approved. Dickens on Centre reserves the right to determine if a generator is a noise nuisance and must be turned off.
8. Vehicles may only be parked in the event area during set-up and breakdown. During set-up, vendors will be directed to a specific area for vendor parking during event and nighttime hours.
9. Vendor agrees to abide by the following schedule. Adherence to this schedule is required! Anyone shutting down early will be subject to a $50 fine per day.
10. Only hand-carried restocking may be done while the event is open to public.
11. Do not start breaking down or moving vehicles into the event area while event is open to public or until the police department have granted permission.
12. No digging for postholes or etc. is allowed.
13. All vendors must handle trash removal from their booth. Vendors who fail to comply will be fined.
14. Vendors are responsible for cleaning area of any debris prior to leaving. Any fines charged for trash removal will be the responsibility of the vendor. Failure to pay fee(s) will eliminate the vendor from future events.
15. Vendors violating regulations and event schedule will not be invited back.
16. All vendors are required to have a 10 lb. ABC Fire Extinguisher with a current certification as required by the Fernandina Beach Fire Marshall on site.
17. INDIVIDUAL SPACE HEATERS ARE NOT ALLOWED. We suggest dressing warmly and using handwarmers.

Schedule

Vendor Load-In & Setup:

• Friday, December 8 — Beginning at 10:00 AM
  • Staged, staggered load-in for different areas of the festival. Load-in time will be assigned & must be adhered to.

Festival Open:

• Friday, December 8 — 5:00 PM – 9:00 PM
• Saturday, December 9 — 10:00 AM – 9:00 PM
• Sunday, December 10 — 10:00 AM – 5:00 PM

Booth Restocking:

• Friday, December 8 — After 9:00 PM
• Saturday, December 9 — 7:00 AM – 9:30 AM; After 9:00 PM
• Sunday, December 10 — 7:00 AM – 9:30 AM

Breakdown & Load-out:

• Sunday, December 10 — 5:00 PM
  • Vehicles will not be allowed inside festival footprint until Fernandina Beach PD gives the OK. Please pack up before bringing vehicles into the festival footprint to minimize congestion. All traffic will flow out from Centre Street and exit at 4th. Please be patient.